May Conferences: FAQ

It's been a great month of talking about nothing but Conferences. If you missed any of my posts, please look at the doo-dad over there --> with this month's posts to catch up (remember, I've been doing topic months since January so there might be some other good stuff you missed too). To wrap up this month's topic is my Frequently Asked Questions post. If you have any more questions about conferences, please leave them in the comments and I will update the post as they come in.

• What is proper email etiquette for an agent who has requested a partial? Query format? Conversational? With attachments or without?
• See my recent post on just this subject. The note can be conversational (I was the person wearing the British hat that we were joking about at dinner), but mostly in a query format. You must mention that they requested it from which conference. And always include your query for reference. Attach only if the agent has specifically asked for an attachment (you can send the note and query and ask the agent's preference if you honestly can't remember).
• During my pitch, the agent asked if I brought in any pages with me. I didn't and am personally glad not to have, because I'd rather talk to somebody than have them read over my work. But is this standard practice and should I plan on bringing the first few pages with me in the future? 
• You certainly can if you'd like to be prepared. It's not standard and I, personally, will never request pages at a conference. If you have a really long pitch session (say 30 minutes--yes it's happened) then plan on bringing material just in case. You never know what sort of nuggets of wisdom you might get with that extra time. But I'm in the same boat, I don't like reading in the moment. Also, it is good practice to have a few pages on hand--if you learn something awesome in a session about first pages you can apply what you learn then and there before it flits from your mind.
• If I realize my manuscript isn't ready to send out because I learned things at the conference, should I email the agents who requested it and let them know I won't be submitting it for a few months?
• No. We don't expect you to send it out right away. You can take five years if you need to, or you can choose not to submit at all. An extra email like that in our inbox is just clutter.
• Do you know if there is a good resource online listing conferences and linking to information for individual conferences? I've been hoping to find a writing conference within driving distance of my house, but I haven't been able to find one. I live in a relatively major metropolitan area (halfway between DC and Baltimore) and I've been surprised at the lack of writing conferences around here.
• Google it! Also check out local writing associations. I just Googled it and found the Maryland Writers' Association and the DC Writers Group. Likewise, there is a Baltimore Writers Conference. If you're looking specifically for SCBWI or RWA, they usually have chapters by regions listed on their website, as well as meetings, writers groups, and extras throughout the year. My best advice (besides using Google) is to get involved in a local writing chapter or find a local writing group--they are a wealth of information and between the lot of you will know the upcoming conferences. 
• What is the protocol for conference queries? Would you give extra attention/feedback to a query you'd received via a conference?
• I definitely try my hardest to give a query from a conference (say a writer didn't have the opportunity to pitch me while there) extra attention. But if the query simply isn't my genre, there isn't much I can do. If a writer did pitch me and I requested the query and/or sample pages, I'll try my best to give the writer extra advice. But when I'm getting a hundred additional queries after a conference, I have to pick my battles.
• Is it common practice to send a Thank You note to agents (if say they took some time with you or gave your good advice during a pitch or at dinner) even if they didn't request any material from you? 
• I'd say no. Again, it's clutter. It seems callous, but it's our job at conferences to help you and I probably won't remember you. It's a kind gesture (and there are some writers who I've requested to keep in touch with me because we hit it off and they were a person I wanted to keep in my pocket) but in all likelihood, it'll end up in the trash. It isn't like a job interview in which a follow-up is expected.

Questions added:

• If an agent requests sample pages PASTED into the email, should we reformat the text in "email format" (i.e., no indents, single-spaced, extra space between paragraphs) -- or does it work to cut and paste the text directly from Word, including the first-line indents and double-spacing? I'm confused on this! 
• I think you're over thinking this. I've never encountered the problem before. You should be able to copy and paste from word (it works for me). Everything should translate just fine (double-spacing and indents included). If you're worried, test it. Send it to yourself or a second email address or a friend's address who has a different email provider to see how it turns out. As long as it's not too wonky, we don't really care.

If you have any additional questions, please ask in the comments, and I'll update the post.

Happy conferencing!

January Query Time: FAQs

Thanks to everyone who submitted their questions. Below you'll find a lovely list of Query Frequently Asked Questions. (and yes, these are very, very frequently asked, so I'm glad to finally have a post dedicated to them)

• If I have no fiction credentials, what do I put in the author bio in the query? Can I leave it off?
• Yes! Just leave it off. The agent doesn't need to hear about how you've been writing since you were six or how you were inspired by your dog. Leaving it blank won't reflect badly on you at all. It will make your query simple and to the point (which I do love).
• For the "summary" part of the query, what sort of word count do you like to see?
• Great question! Let's see... I'd say 150-300 words would be good for the summary. That's not counting the intro, thanks, and bio. Back cover blurbs (like the "synopsis" I post each week for Wednesday Reads) tend to run about 100-200. You can get good practice by trying to write a 100, 200, and 300 word blurb and see which works best.
• I have a series planned, but the first novel is a standalone. Do I mention that?
• It could matter less to me if you have a series or a single book--the writing has to prove it first and the idea of the first book needs to intrigue me enough to read it. But ya, you can mention it. (title) is the first planned book of the series (series title) but is a stand alone. Don't spend any more time than that on it.
• How do I query a novel that is part of a series (not a stand alone, cliff hanger, etc)? 
• Again, mention that it's part of a series. You don't have to inform us that there is a cliff hanger. My reasoning is, either we're interested in the idea for this one book (and will therefore want to see more) or we won't be. Then when we get to the manuscript, either we'll read all the way to the end and love your writing, or we won't. We'll cross the "change the ending or leave it" bridge when we get to it.
• Should I mention if I'm currently under contract for publication?
• Yes. Even if it's a small press, it will show the agent two things. One: someone wants you. Two: you have the dedication to do whatever it takes. Be sure to say who the publisher is, when you'll be published, and the genre.
• Should I mention if I was previously agented (but parted amicably)?
• Yes. More likely than not, it'll move your query out of the slush pile and earn you a quicker response. Someone has already vetted that you're worth the deeper look, so we pay attention. Ask your prior agent if you can name drop him/her. If it's a big name we all recognize, you'll get a fast response.
• Do I mention if I have self published (a book I'm not currently querying)?
• Sure! Again, it shows your dedication. If your sale numbers were high, you especially want to mention that.
• What do I need to include if I'm seeking representation for a self published book?
• Firstly, think hard about your goals before you self pub. Are you looking to be the next Amanda Hocking? That takes a lot of dedication and marketing and writing several books in a short period of time. If your sale numbers are very low and/or your book is more than 6 months old, that reflects badly on your dedication. You need to include the synopsis, sale numbers, pub date, avenue of publication, and links so we can check it out if we so desire (Amazon, Barnes&Noble, etc). If you have any quotes or recommendations from notable authors, include that.
• What's your average number of queries rejected? Week? Month? Year?
• I get approx 10 queries a day (depending on time of year, blog exposure, conferences, etc). I might request materials from 1 of those queries. Say 70 queries a week might get 5 requests (that's a 93% rejection rate). Let's go with that 93%, so out of the 3,640 queries I get a year, that's 3,385 queries rejected, only 255 requested. And I'd say, approximately, I might read more than 50 pages on 30 of those (I think I'm being very generous on that number). Last year, I offered on 8 manuscripts--7 of which came from queries. So, approximately, you have a 0.19% chance of being signed from the slush pile. 
• HOWEVER. If your query is captivating, you've done your homework, your writing is solid, your characters unbelievable (in a believable sort of way), and your plot rockin, you have a superb chance at getting noticed and signed. Which is to say, it's not about luck at all--it's about passion, dedication, and skill.
• How important is it that I draw comparison between my work and that of others? (readers of X would enjoy this; my ms is Y meets Z)
• Besides showing your ability to follow directions, it also shows you know your market and have done your homework (dedication and easy to work with). Agents can usually spot the market intended through your genre and query, but in case it's not clear we need that extra information. However, if the comparison is unclear (I can't picture what Happy Feet meets Gangs of New York would entail--thanks Rick for the awesomeness) or is obvious that you don't know what you're talking about (if you use thrillers to describe your ChickLit), it can hurt you. I have seen queries which I loved, but the comparison line drove it home with such ingenuity and (what I like to call) the YES! factor, leading me to read the ms as soon as I received it. In most cases, the comparison is bland and obvious (I definitely know a Sarah Dessen look-a-like when I see one), but it will neither help nor hinder your query. If I'm interested, I'm interested.
• What sort of comparisons work best?
• There are lots of different sorts. There's the MovieA meets MovieB. BookA meets BookB. If done well, you can do MovieA meets BookB. The always fun If AuthorA had a baby with AuthorB. You see the list goes on and on. Honestly, no one format works best. It has to be true to you and your ms. Try out several on friends, critique partners, strangers, Tweeps, fellow conference attendees, to see what works best.
• How do I write a synopsis for my 130k book? I'm trying to condense it but there is too much to talk about.
• Firstly, the word count is too high. For any genre. Unless you're a tried and true author and you've had your name on the New York Times Bestseller list. Most likely the reason you have too much to talk about, is because there is too much to talk about. If the plot is solid, and no extraneous characters or info, the synopsis should follow smoothly. As for how to write a synopsis, all I can suggest is try, try, try again. Write a one page synopsis, and a longer synopsis because agents request different lengths. There is a lot of info out there on how to write a synopsis (Google it).
• I queried a manuscript to some agents a few months ago, but have completely rewritten the manuscript, leaving only a few things the same (title, characters name, etc). Can I query those same agents with this "new" manuscript now? How do I inform them I'm querying a fully revised manuscript?
• I'm assuming they only have the query, not the partial. If so, then no, don't tell them. If you've included sample pages with your query, when they request to see more pages you can include a note to let them know you've revised so the first pages won't look the same. A revised ms will not sway them to read it based on the query; either they're interested in the idea or not. If they have the ms already, and you want them to read the revised, you can try, you have nothing to lose. But I'd recommend against it. When you query agents, leave your ms alone. Don't touch it. Work on something else. Only when they've all responded do you revise. It makes the process less complicated, gets you working on something else to get ready to send out, and gives you distance from the ms for a better revision.
• You suggested in an earlier post to include your website in your query. Does a blog count or should I invest in a big fancy author website?
• Below your name, in your signature, you can include your blog link, Twitter link, and anything else that is pertinent and relevant. You do not need to make a fancy author site. You do not need to include these things in the body of the query (bio section). It takes up space and attention. It's much less intrusive in the signature and if I care to, I'll click it myself (don't say, here's my site for you to check out, ugh). If you have an extraordinary amount of followers or views, you can include that in your bio. I also like to know if you're in any special blog groups (ie, YA Confidential, Bookinistas, YA Highway, etc), that you can include in the bio.
• Do I need to tell you about my pen name? Or use only my pen name?
• Honestly, I find pen names annoying in queries. You're not hiding your identity from me (I hope) so don't sign that way. In your signature, you can include w/a pen name (meaning, writing as). Do not tell me in your query that you're writing under another name, and for the love of the world, don't explain to me how you came up with the name. We can deal with pen names when we get there.
• When I send an update to agents with my manuscript to let them know I have an offer, do I tell them the name of the agent?
• No! At least, I hate knowing and I think it looks unprofessional. If an agent specifically asks, you may tell them, but they don't need to know. Here's why I don't like knowing. Publishing is often referred to as a big family; we all know each other. And if my agent friend is the offering agent, I may back off on it to be nice. Or, to certain agents, I'll offer only because I feel like I'm in competition with them. I like to be perfectly blind and think only about myself and this timeline I have to decide against.

Happy writing!